Daycare Centres
Accounting built around the care, structure, and responsibility of childcare.
Daycare owners manage more than daily operations. They manage staff, parent payments, subsidies, supplies, payroll, licensing requirements, reporting, and long-term business decisions.
We support daycare centres and childcare operators with accounting, tax, bookkeeping, payroll, and planning conversations designed around the realities of running a childcare business.
Our role is to help you stay organized, understand your numbers, and make better decisions for your centre, your staff, and the families you serve.
Why It Matters
A daycare centre needs strong records behind the scenes.
Childcare businesses often carry both operational and financial responsibilities.
There may be parent payments, government funding, wage support, staff payroll, food and supply costs, rent, insurance, licensing-related expenses, bookkeeping requirements, and year-end tax obligations.
When your accounting is organized properly, it becomes easier to understand cash flow, payroll costs, reporting needs, and the financial health of your centre.
Who We Help
Support for childcare operators and early learning businesses.
We work with daycare owners and childcare operators who want their accounting and tax work handled with accuracy, structure, and long-term care.
Licensed Daycare Centres
For childcare centres managing parent fees, staff payroll, operating expenses, funding records, and year-end reporting.
Early Learning Centres
For early learning and education-based childcare programs with tuition, staffing, supplies, and program-related expenses.
Private Childcare Operators
For privately owned childcare businesses that need bookkeeping, payroll, tax filing, and financial organization.
Incorporated Daycare Businesses
For childcare operators managing corporate tax, payroll, HST/GST considerations where applicable, and owner compensation.
Centres Preparing to Grow
For operators adding classrooms, hiring staff, expanding capacity, opening another location, or improving internal systems.
Services Include
Accounting and tax support built around daycare operations.
Parent Payment Tracking
Support organizing tuition, parent fees, deposits, recurring payments, subsidies, and other revenue records.
Bookkeeping & Financial Reporting
Monthly or quarterly bookkeeping support to keep centre records current, organized, and easier to understand.
Payroll Support
Support with payroll coordination for educators, assistants, supervisors, administrative staff, and other employees.
Funding & Subsidy Reconciliation
Support organizing records related to program funding, subsidy payments, wage support, and related reporting where applicable.
Expense Tracking
Organization of daycare expenses such as rent, meals, supplies, toys, learning materials, insurance, software, repairs, and professional fees.
Corporate Tax & Year-End Coordination
Corporate tax preparation, bookkeeping review, payroll slips, financial reports, and personal tax coordination for incorporated daycare operators.
Compliance Documentation Support
Support organizing financial records that may be needed for reporting, funding, licensing, administration, or review.
Growth & Cash Flow Planning
Planning conversations around hiring, classroom expansion, equipment purchases, rent, staffing ratios, new locations, and long-term business goals.
Planning Topics
Daycare owners need clear numbers before major decisions are made.
A successful daycare centre requires more than enrollment. Owners also need to understand staffing costs, cash flow, fee collection, funding, expenses, tax obligations, and growth planning.
We help childcare operators create space for these conversations before decisions become urgent.
Are Parent Payments Being Tracked Clearly?
Accurate payment tracking helps owners understand revenue, outstanding fees, deposits, recurring payments, and monthly cash flow.
Are Staffing Costs Being Managed Properly?
Payroll is often one of the largest costs for childcare centres. Clear records help with budgeting, reporting, and planning.
Is Funding Being Reconciled Properly?
Funding, subsidies, and wage support should be tracked clearly so the books reflect what was received and how it relates to operations.
Is My Centre Actually Profitable?
Revenue alone does not show the full picture. Owners need visibility into payroll, rent, supplies, meals, insurance, and other operating costs.
Can I Afford to Hire or Expand?
Hiring staff, opening more spaces, or expanding locations should be supported by clear payroll, cash flow, and budgeting information.
Are My Records Ready for Year-End?
Organized bookkeeping throughout the year makes tax filing, payroll reporting, and year-end preparation smoother.
Our Approach
We begin by understanding how your centre operates.
Every daycare centre has its own structure, capacity, staffing model, fee schedule, funding profile, expenses, and growth goals.
Before providing guidance, we take time to understand how your centre earns revenue, pays staff, manages expenses, and keeps records.
Understand
We review your centre structure, parent payment process, staffing, payroll needs, expenses, funding records, and goals.
Organize
We help organize bookkeeping records, payroll information, payment records, financial reports, tax filings, and supporting documents.
Coordinate
We coordinate bookkeeping, payroll, corporate tax, personal tax, and reporting support where relevant.
Plan
We support planning conversations around cash flow, staffing costs, classroom expansion, budgeting, and long-term goals.
Support
We remain available throughout the year for questions, filings, payroll needs, reporting, and planning conversations.
Financial Clarity
Clear records help daycare owners operate with more confidence.
When daycare records are organized, owners can better understand revenue, payroll, expenses, cash flow, and tax obligations.
Clear accounting also makes it easier to prepare for year-end, respond to questions, manage staffing costs, and plan for growth.
Good records do not only help with tax filing. They help create a stronger foundation for daily operations and long-term decisions.
Key Benefits
Connected Thinking
Your childcare business supports families — including your own.
For many daycare owners, the business is both a responsibility and a long-term financial asset.
Decisions around payroll, tax, cash flow, incorporation, expansion, insurance, retirement, and succession may all connect over time.
Through SG's relationship-based approach, clients benefit from thoughtful conversations that consider the person, family, and business behind the childcare centre.
Questions
Common questions from daycare centre owners.
Let's Start
Support your centre with organized financial reporting.
Whether your daycare centre is established, growing, or ready for better systems, we are here to help you stay organized and understand your numbers.
Start with a conversation.