Dental & Medical Clinics
Accounting built around how your clinic actually works.
Dental and medical clinic owners should not have to explain production reports, associate splits, payroll, remittances, or practice management systems every tax season.
We support professional corporations and clinic owners with accounting, tax, bookkeeping, payroll, and planning conversations designed around the realities of running a healthcare practice.
Why It Matters
A clinic is not just a practice. It is a business with moving parts.
Dental and medical clinics often have more financial complexity than many business owners realize.
There may be associate income, staff payroll, equipment purchases, professional fees, lease costs, supplies, corporate tax filings, HST/GST considerations, bookkeeping requirements, and long-term planning needs.
When your accounting is organized properly, it becomes easier to understand the financial health of your clinic and make decisions with confidence.
Who We Help
Support for healthcare professionals and clinic owners.
We work with healthcare professionals who want their accounting and tax work handled with accuracy, structure, and long-term care.
- 01
Principal Dentists & Practice Owners
For solo owners, partners, and professional corporations managing production, associates, hygienists, administrative staff, and clinic expenses.
- 02
Family Physicians & Medical Professionals
For incorporated physicians, walk-in clinics, specialist practices, and medical professionals managing professional income, overhead, payroll, and personal tax coordination.
- 03
Associate Dentists & Healthcare Professionals
For associates and professionals considering incorporation, managing self-employment income, or preparing for future ownership.
- 04
Clinics Acquiring or Selling a Practice
For buyers reviewing practice financials and owners preparing their books for a future sale, transition, or succession conversation.
- 05
Multi-Op & Multi-Location Practices
For clinics adding chairs, expanding locations, bringing in partners, or needing stronger reporting as the business grows.
Services Include
Accounting and tax support built around clinic operations.
- 01
Production-Based Bookkeeping
We reconcile production reports, deposits, insurance receivables, write-offs, and adjustments so clinic revenue is clear and accurate.
- 02
Associate & Staff Payroll Support
Support for associate compensation, hygienist and staff payroll, contractor payments, T4/T4A coordination, and payroll-related records.
- 03
Clinic Expenses, Supplies & Lab Fees
Organization of lab fees, supplies, equipment costs, software, rent, insurance, professional dues, and other operating expenses.
- 04
Corporate Tax, HST/GST & Compliance
Corporate tax preparation, HST/GST filings, CRA correspondence, year-end coordination, and record organization for professional corporations.
- 05
Owner Compensation & Equipment Planning
Salary and dividend planning alongside equipment purchase timing, financing, leasing, depreciation, and cash flow considerations.
- 06
Practice Sale & Succession Preparation
Helping owners organize financial records, normalize reporting, and prepare for sale, partner buy-in, retirement, or succession conversations.
Planning Topics
Clinic owners often need answers before major decisions are made.
A successful clinic requires more than strong revenue. Owners also need to understand cash flow, profitability, taxes, compensation, equipment costs, retained earnings, and long-term planning opportunities.
We help clinic owners create space for these conversations before decisions become urgent.
Should I Incorporate as an Associate?
Incorporation may become relevant depending on income, expenses, savings capacity, professional obligations, and long-term planning goals.
Salary, Dividends, or Both?
Owner compensation should be reviewed in the context of tax, cash flow, CPP, RRSP room, corporate savings, and personal financial needs.
Is My Clinic Actually Profitable?
Revenue alone does not show the full picture. Clear reporting helps owners understand margins, payroll, supplies, lab costs, and overhead.
Buying a Practice — What Should I Review?
Practice purchases require careful review of production reports, payroll, expenses, receivables, lease obligations, equipment, and the purchase structure.
Should I Buy Equipment This Year or Next?
Major equipment purchases should be reviewed in the context of cash flow, financing, tax treatment, and expected clinic income.
How Does CDCP or Insurance Affect Reporting?
Changes in payer mix, insurance billing, write-offs, receivables, and collections should be reflected clearly in clinic reporting.
Our Approach
We begin by understanding how your clinic operates.
Every clinic has its own structure, team, systems, expenses, and goals.
Before providing guidance, we take time to understand how your clinic earns revenue, how staff and associates are paid, how expenses are tracked, and what decisions may be coming in the future.
- 01
Understand
We review your clinic structure, practice management reports, ownership details, payroll process, expenses, and prior filings.
- 02
Organize
We help organize the chart of accounts, bookkeeping records, payroll information, production reports, and supporting documents.
- 03
Coordinate
We coordinate bookkeeping, payroll, HST/GST considerations, corporate tax, and personal tax where relevant.
- 04
Plan
We support planning conversations around compensation, equipment timing, cash flow, practice growth, retirement, and succession.
- 05
Support
We remain available throughout the year for questions, filings, reporting, CRA correspondence, and planning conversations.
Financial Clarity
Clear numbers help clinic owners make better decisions.
When clinic records are organized, owners can better understand profitability, expenses, payroll, cash flow, and tax obligations.
Clear accounting also helps prepare for financing conversations, equipment purchases, associate agreements, expansion, succession, and retirement planning.
Good records do not only help with filing taxes. They help you run the clinic with more confidence.
Key Benefits
- ·Clearer production-to-deposit reporting
- ·Better tracking of associate and staff compensation
- ·Stronger visibility into lab, supply, and overhead costs
- ·More organized equipment purchase planning
- ·Better salary and dividend conversations
- ·Cleaner books for practice sale or partner buy-in
Connected Thinking
Your clinic, corporation, family, and future are connected.
For many healthcare professionals, the clinic is one of the most important financial assets they own.
Decisions around tax, compensation, retained earnings, equipment, insurance, retirement, and estate planning can all connect to the long-term success of the owner and their family.
Through SG's relationship-based approach, clients benefit from thoughtful conversations that consider the person, family, and business behind the clinic.
Questions
Common questions from dental and medical clinic owners.
Let's Start
Bring clarity to your clinic's financial picture.
Whether you are running an established clinic, growing your practice, or planning for the future, we are here to help you stay organized and understand your numbers.
Start with a conversation.